Sharing FCPX 10.1 projects

FCPX projectsThere are questions all over the net about how to share Final Cut Pro X (FCPX) 10.1 projects between different sites and editors. There are some discussions about how to use XML to transfer the files, or having shared drive locations. Those all may work, but they’re not useful with a 2 hour film’s worth of media (30+ hours) shared between different sites.

We at TVL Video have been using this technique to work on films between our locations in San Diego and Jackson Hole. The process has worked flawlessly and we thought we’d share the procedure with the rest of the FCPX community.

This procedure is wordy but meant to lay everything out as clearly as possible. Using this process, you will have a file small enough to fit in email, without having to transport video files around. This whole procedure is reliant on both sites have the same video files in the same Library and Event. That’s the one trick to it. As we’ve added files to the project, it’s easy to transfer them around. But there was no practical way to ship 168GB worth of footage around. So we shipped a drive to our Jackson site, brought both up and everything is working perfectly. We can review dailies and share our edits without issue.

Here’s the procedure:

Create a copy of the project to be transferred

– Click the project
– Right click and select Duplicate Project

Rename the duplicated project to the next version
Click and select the new project

File -> Copy Project to Library -> New Library
Select Movies on System Drive
Name the library “Transfer lib Vxxx”, where xxx = current project name
Click Save

In the popup window, make sure Optimized Media and Proxy Media are UNSELECTED
click OK
Wait a few seconds, then cancel any rendering activity
Select the new library
Right click on the created library and close it out of FCPX

Quit FCPX

Go to finder, find the created transfer library
Select transfer library
Right click on transfer library, select Show Package Contents
Go to the event folder (probably just a date)
Go to the Original Media folder
Delete all media out of that folder
Empty the trash

Go back up to the Movies folder or wherever you created the transfer library
select the library
Right click on the library
Compress “library name”
This creates a ZIP file that can be emailed
Delete the transfer library so only the zip file remains

Email or WeTransfer the ZIP file

Drop received ZIP file into the Movies folder
Right click on ZIP file and click “Open”
This will create an unzipped Library file
Delete the received ZIP file

Open FCPX 10.1
File -> Open Library -> Other
Click the Locate… button
Find the transfer library and open it

At this point, all of the clips will be broken. That’s okay.

Copy (click and drag) the video project to the Event folder (Antarctic Film)

When the copy control pop up appears, make sure Optimized and Proxy media are UNCHECKED
Click OK

Close the transfer library (right click, select close)
Open the transferred project in the Event folder

The project should now relink to all of the media, the project thumbnail may still show broken links, Eventually it seems to recover

In finder, delete the Transfer Library file (to eliminate confusion)

Good luck and enjoy sharing FCPX projects.